make-meeting-transcription-summarization

1. Overview

This guide outlines the process to set up a Make workflow for automating video meeting tasks and summarizing meeting transcripts.

It will:

• Record video meetings ( Google Meet , Microsoft Teams and Zoom ) with a bot using the Meeting Baas 🐟 API

• Transcribe and summarize content with the OpenAI API

• Sync insights to an Airtable database using Make.com

2. Prerequisites

Required accounts and access:

• Make account

• Airtable account with a team plan

• Meeting Baas API access

• OpenAI API key

3. Make Setup

Make account setup:

• Save the workflow file below

• If you don't have a Make account, create one at make.com

• From the dashboard, create a new scenario

• Click the three horizontal dots and select 'Import Blueprint'

• Upload the Airtable Scenario file and save

• Rename your workflow (e.g., "Integration Airtable")

4. Airtable Configuration

Airtable setup steps:

• Create an Airtable account at airtable.com

• From the dashboard, click "Create" to start a new base

• Choose "Start from scratch" and rename the base (e.g., "Meeting Baas")

• Save the two provided CSV files below. We'll automatically create "Data" and "Form Responses" tables with them. Rename the two views accordingly (e.g., "Data" and "Invite Meeting Bot Form").

• Configure the "Data" table:

  • "Name", "Description": Single Line Text

  • "Summary": Long Text (enable rich text formatting)

  • "MeetingDate": Date

  • "Attendees": Long Text

• Configure the "Form Responses" table:

  • "Meeting Bot Name", "Meeting URL", "Meeting Bot Entry Message": Single Line Text

  • "id": Auto Number

  • "Meeting Bot Image": Attachment

  • "Created Time": Created Time

  • "Created By": Created By

  • Set default values:

    • Meeting Bot Name: Make Meeting Bot

    • Meeting Bot Entry Message: Hello - recording this meeting

• Create a new form:

  • Open the "Interfaces" tab and click "Start Building"

  • Select "Build a form" and choose the "Form Responses" table. Here, you probably want to hide the API key field with people you share the link too. A simple way to do that is to show it conditionally, for example based on the value of the "Meeting Bot Name" field.

  • Rename the form (e.g., "Meeting Bot") and click "Publish Form"

  • Select "Anyone on the web" for access and copy the link

5. Make-Airtable Integration

Connecting Make and Airtable:

• In the Make dashboard, select the imported Airtable workflow

• Click the Airtable (Watch Responses) node and create a new webhook

• Name the webhook (e.g., "Airtable webhook") and copy the address

• In Airtable, open your base newly created form.

• Select "Redirect to URL" from the settings panel on the right. This is a paid feature.

• Enter the webhook URL with ?record_id={record_id} appended and save

• In the Airtable (Get A Record) node, add a connection (OAuth, token, or key)

• Name the connection (e.g., "Airtable OAuth connection") and choose the base and table

6. Webhook Setup

Webhook configuration:

• In the Make dashboard, create a new scenario

• Click the three dots and select 'Import Blueprint'

• Upload the Webhook Scenario file and save

• Rename the scenario (e.g., "Integration Webhook")

• Click the webhooks node and create a new webhook

• Name the webhook (e.g., "Meeting Baas webhook") and copy the address

• In the Meeting Baas dashboard, navigate to the Webhook tab

• Paste the Make webhook URL

7. OpenAI Configuration

Setting up OpenAI integration:

• Locate and click the OpenRouter node in the workflow

• Change the endpoint URL to https://api.openai.com/v1/chat/completions

• In the JSON payload, update the model field (e.g., gpt-3.5-turbo or gpt-4)

• Click the add button below Credentials

• Set Api Key Parameter Name to "Authorization"

• Type "Bearer" in the key field and paste your OpenAI API key

• Click "Create"

8. Set Up Airtable Token

• Click the Airtable node in the workflow

• Choose the connection used for the Airtable workflow (e.g., "Airtable OAuth connection")

• Click OK

9. Save and Test

• Save the workflow

• Open the form, input the meeting URL and Meeting Baas API key, and test the setup

Conclusion

Your Make workflow should now be connected to Meeting Baas and configured to use the OpenAI API. If you encounter issues, refer back to the steps or seek help on the Meeting Baas dashboard.